Google Shared Drives

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At UW Extended Campus we use Google Shared Drives to collaborate with faculty. This is where all course assets and documents will be shared and developed.

At the beginning of your course development, your instructional designer or media lead will share the drive with your preferred Google Drive account. If you don’t have one yet or would like to create one using your campus email address follow the steps below.


Step 1

Go to Create Your Google Account

Step 2

Fill out the information. Make sure to click Use my current email address instead and add your campus email address.

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Step 3

Continue with the next steps. Eventually, you’ll be asked to verify your account with an email sent to email address you provided.

Step 4

After finishing the sign-up process go to https://drive.google.com and sign into your newly created account. Once signed in you will see your Google Drive account homepage.


In Google Drive, files can be stored in 3 main areas. Knowing each and their differences will make navigating Google Drive much easier.

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My Drive

My Drive is the central hub of your Google Drive account. It is the main repository of all your personal files that you upload. You are the owner of these files and no one has access to them unless you share them.

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Shared Drives

Shared Drives are a space where teams can easily store, search, and access common files. Unlike files in My Drive, files in a shared drive belong to the team instead of an individual. Even if team members leave, the files stay put so you—and the rest of the team—can continue to access information and get work done.

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Shared with Me

In Shared with Me, you’ll find files that others have shared with you from their My Drive.


Now let’s look at how to access Shared Drives.

Step 1

Go to https://drive.google.com and sign into your Google Drive account.

Step 2

On your Google Drive home page you’ll find Shared Drives on the left-hand side of the page. Click on it to see all Shared Drives you’ve been given access to.

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Step 1

Make sure you are in the correct Shared Drive and not My Drive.

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Step 2

Click the New button in the top left corner and then select File upload.

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Step 3

Navigate to the file you’d like to upload and click open. Make sure to give your files descriptive names.

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There are two ways to move files from My Drive to a Shared Drive. It can be done by dragging and dropping a file onto the Shared Drive, or by right-clicking on the file and using a command.

Drag and Drop Method

Step 1

Navigate to the file in My Drive that you’d like to move.
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Step 2

On the left-hand side of the page navigate to your target Shared Drive by clicking on the arrows to expand Shared Drives open.
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Step 3

Click and hold on the file, and then drag it onto your target Shared Drive and release to move it.
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Command Method

Step 1

Navigate to the file in My Drive that you’d like to move.
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Step 2

Right click on the file and select Move to
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Step 3

A navigation will appear. Click the back arrow until you see Shared Drives
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Step 4

Click on Shared Drives
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Then select your target shared drive and click Move Here
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In Google Drive, you can upload and edit Microsoft Word documents without having to convert them to a Google Doc. With that said, as best practice, we strongly encourage the use of Google’s native word processing application, Google Docs.

Published on September 07, 2019 at 9:27:16 am CDT. Last modified on November 07, 2019 at 3:11:31 pm CST.