Narration Recording Process – Windows

Despite the different appearances of PowerPoint 2010, 2013 and 2016, the steps to record narrations are identical. Please note that the Media Team does not support PowerPoint 2008 or any older versions because they have issues that can impact the quality of your narration recordings. If you have an unsupported version, work with your local technology group or IT department to get a newer version of Microsoft Office installed on your computer. .

Recording Device Selection

Important: Before opening PowerPoint and recording your narration, you should verify that your computer is using the headset as the input device. Many computers have webcams or other microphones connected to them, and the computer may default to using one of those instead of the headset.

Every time you do a recording session, do the following to verify that you are using the correct microphone:

  1. Right click the sound icon in your task bar and select Recording Devices
  2. On the recording tab, you will see all of the the microphones that are connected to your computer. Right click the Logitech USB Headset and select Set as Default Device
  3. Right click every other microphone one by one and select Disable to prevent PowerPoint from being able to use these microphones for recording.
  4. Click Apply and then OK to apply the changes, then close the sound control panel.
  5. launch PowerPoint and begin your recording session.

To re-enable microphones for use in other situations do the following:

  1. Right click the sound icon in your task bar and select Recording Devices
  2. Navigate to the Recording tab. If you don’t see any disabled microphones, right click in the empty space in the window and choose Show Disabled Devices
  3. Right click the microphone you want to enable and select Enable optionally, you can also select Set as Default Device from the same right click menu
  4. Click Apply and then OK to apply the changes, then close the Sound control panel.

The Recording Process

Starting Recording

  1. Open your presentation in PowerPoint.
  2. Click the Slide Show tab.
  3. Click the bottom half of the Record Narration button. This will open a menu that allows you to choose to either record from the beginning of the presentation, or from the slide you are you currently have selected and onward. Choose the item that best fits your needs.

  4. After selecting your recording option, a menu will appear. Make sure Narrations and laser pointer is checked, otherwise no audio will be recorded. You can ignore the “Slide and animation timing” checkbox. Click Start Recording to begin recording your narration.

  5. Once you begin recording, pause for a few seconds before you speak. This gives your computer time to catch up, which makes sure that nothing will be missing from the very start of your recording.

Transitioning from Slide to Slide

While you are recording your narration, only proceed forward in your presentation; never go backward. If you need to re-record a slide, follow the directions below for re-recording narration.

When recording your narration, PowerPoint creates an individual audio file for each slide. This means that there is a momentary pause in the recording when you go the next slide. It may not seem like much, but in our experience, that pause can prevent the recording of one or more words that are essential to understanding the narration. To prevent his from happening, be sure to stop narrating a few seconds before and after proceeding to the next slide.

This may be a hard habit to get used to if you are experienced with doing smooth, mid-sentence slide transitions when giving presentations to classes or colleagues. Because of this, we recommend doing a few practice slide transitions to reinforce the habit.

Ending Recording

When you have finished your recording session, end it by pressing the Escape key.

Re-Recording Narration

Re-recording the narration of a slide or of an entire presentation is basically the same as doing the initial recording with a few minor differences.

To re-record the narration for a specific slide do the following:

  1. If you are currently in a recording session recording narration, press the Escape key.
  2. Navigate to the slide that you would like to re-record.
  3. Go to the Slide Show tab.
  4. Click the lower half of the Record Slide Show button.
  5. Click Start Recording from Current Slide…
  6. Verify that the “Slide and animation timing” checkbox is checked.
  7. Click Start Recording.
  8. Record the new narration for that slide.
  9. Important: To end your re-recording of the slide, press the Escape key to end the narration session. If you navigate to the next slide in the presentation, PowerPoint will instantly delete and overwrite any narration that was previously on that slide.


Recording Narration in Multiple Sessions

To record narration in multiple sessions do the following:

  1. Record your narration as usual, stopping at a point of your choosing.
  2. When you return to finish the narration, navigate to the slide you would like to begin recording on.
  3. Go to the Slide Show tab.
  4. Click the lower half of the Record Slide Show button to bring up a Menu.
  5. Click Start Recording from Current Slide…
  6. Verify that Slide and animation timing checkbox is checked.
  7. Click Start Recording.
  8. Record the new narration for the slide, and any subsequent slides.
  9. To stop recording, press the Escape key.

Previewing and Quality Check

It is very important to check your recording and make sure it sounds alright before sending it in or moving on to the next presentation.

Issues to Listen For

  • Hissing, humming, or other background noise
  • The narration being too quiet.
  • The narration being too loud.
  • That there is not a lot of unwanted background noise in the recording.
  • The narration being cut off at the beginning or end of the recording.

Quality Check Process:

  1. Navigate to a slide with narration on it.
  2. Hover your cursor over the speaker icon in the lower right of the slide. This will bring up playback controls for that recording.
  3. Click the Play button and listen for any issues.
  4. Inspect a few more slides in your presentation. A random sampling should be a good indication of the overall audio quality of the presentation.

Note: If your headset is plugged in, the audio may play in the headset and not on your usual speakers.

Published on March 13, 2017 at 12:30:05 pm CDT. Last modified on May 06, 2020 at 2:41:53 pm CDT.