Revising Narrated Presentations


This page gives an overview of the process that we recommend for revising the narrated presentations in your course.

The UW Extended Campus Media Team will provide you will the formatted presentation files that were used to create the original narrated presentations. These PowerPoint files contain all of the edits and formatting done by the Media Team when the course was originally developed. However, these presentations do not contain your original narration to make the files smaller and easier to work with.

You will be adding and modifying content to these formatted PowerPoint files. You will also be recording new narrations for some of these slides. For more details on how to re-record narrations, scroll to the bottom of our Recording Narration for Presentations page, select your platform, and view the Re-Recording Narration section to see how to re-record narration for a single slide.

Obtaining these Original Files

Work with your instructional designer and the Media Team to obtain your presentation files. Because every course is different and our processes have evolved over the years, the specifics of what files can be provided and how they will be delivered will vary from course to course.

It will take the Media Team some time to gather the presentation files and add slide labels to each slide in the presentations. These labels allow for a smooth editing process with no confusion. You will learn more about the slide labels below.

Important Things to Remember

  • Preserve slide Labels For example, one label may say, “Originally Slide 7”. This will allow us to match slides with their narration audio.
  • When recording new narration for a slide, you are replacing all of the original audio. The Media Team will not edit old and new narration audio that is together on the same slide.
  • Do not make text smaller than it already is to fit more text on a slide. If you need more room, consider adding a second slide or editing the content to be shorter. If you do add a second slide, remember to record new narration for both slides.
  • When creating a new slide, be sure to record narration for it; if you don’t, new slides will be silent.
  • Just like when the presentation was originally developed, you do not have to worry about the design or aesthetics of the slides; focus on the content and how it is organized. The Media Team will review each presentation to update the formatting and tidy up the layout.

Example Edits

Below are some example types of edits you may do to the PowerPoint file. Be sure to contact the Media Team or your instructional designer if you have any questions.

Note: These screenshots are from the Mac version of PowerPoint, but it is similar to the Windows version. For example, the narration icon (usually an image of a speaker in the lower right corner of the slide) will look different between platforms but have the same function.

Revise the Content of a Slide

In this example, slide content was changed and updated. No new narration was recorded. The narration from slide 5 of the original presentation will be used.


Add a New Slide

In this example, a new slide was made. Note how the “Originally slide #” labels help us match the slides to their original narrations.


Overhaul Slide and Keep Original Narration

In this example, all of the content on Slide 11 has been changed and no new narration has been recorded. This means that the new content and original narration will be paired together. In this specific example, the original narration will not be talking about the new content on the slide, and that could be a problem.

Keep Original Slide and Record New Narration

In this example, the content of the slide was not changed, but a new narration for the slide was recorded.

Published on February 25, 2015 at 4:41:42 pm CST. Last modified on May 06, 2020 at 2:26:16 pm CDT.