Storybook – Backing Up

Backing up work is very important. As we all know, mistakes can happen and computers can fail. This is why we have our internal file servers for storing out projects. Each file server is maintained and kept safe by our IT department. Everything we work on should always be placed on these servers to both permanently store it and to have a backup.


When to Backup

Ideally, you would be backing up work as often as possible, but this is not always reasonable. So we have two times when backing up work is mandatory. The first is when your assets are acquired. This means when PowerPoint files and narration comes in, or when you get done with a video shoot and have footage. We want to make sure that we don’t lose the assets or footage before development work begins or during it.

The second time where backing up is mandatory is when a project is complete. Again, complete is defined as when you have finished the presentation and the transcription or captions are done and implemented in the project. Also, remember that when you do this final backup that you should also remove the local copy from your computer.

In addition to these two times, we also encourage you to make routine backups as you progress through working on the development of the presentation. This is especially good if you are working on it over an extended period. You are responsible for any lost work during the development period of a project, so backup in a way that works for you while also ALWAYS doing the mandatory initial asset backup and final backup.


How to Backup

  1. Tidy up your dev folder by removing any extra files or folders you may have made during the development process (PowerPoint extractions, test files, etc)
  2. Backup the whole project folder containing the fin, dev, and transcription folders to the appropriate course folder on the appropriate File Server
  3. Remove the local copy from your machine

Transcript Production

Published on May 30, 2017 at 11:18:28 am CDT. Last modified on June 06, 2018 at 12:37:36 pm CDT.