Transcripts are an important supporting element of a Narrated Presentation. They are both an alternate way to view the content and a study tool. In addition, they help to make our presentations accessible for people of different needs and help us adhere to federal guidelines. Transcripts must always be included with a narrated presentation unless otherwise instructed.
Getting the Content Transcribed
Please review Transcribing Content for Transcripts and Captions to learn how to submit your Storybook presentation for transcription. Afterwards, return here to learn how complete the transcript.
Exporting the Images
The images used on Storybook Pages need to be exported from PowerPoint for use in the transcript. We export them as PDF to allow the text on each slide to be selectable by users and visible to screen reader software.
The process is as follows:
- Export a PDF of the completed PowerPoint file
- Right click the PDF in the finder and choose Services > Split PDF. You can learn how to install this script on the Storybook Production Tools documentation page.
For videos, we place a representative frame of the video in the transcript. If possible this frame will depict the important content of the video. You can either export the still from Premiere, or take a screenshot. Try to keep interface elements (player controls, tooltips, etc) out of the screenshot.
Screenshots can be taken by:
- Press Command-Shift-3 on your keyboard
- The screenshot is placed on your desktop
- Edit the screenshot in Photoshop to crop it so you only see the video
For the audio content of the video, a transcript of it is expected if it is content we have produced. If it is external content we are not hosting, then we will need to get permission to provide a transcript. Work with your Instructional Designer to do this. In many cases, we end up not being able to transcribe external videos due to permissions, time, or perceived value of the transcript.
If it is not spoken word audio, then we do not provide any text.
Quiz questions and their correct answers should be represented in the transcript. The question should be placed as its own Page in the transcript corresponding to its order in the presentation. So a quiz question on Storybook Page 6 would appear in the transcript after Storybook Page 5 and before Storybook Page 7.
If your presentation is following recommendations, then you should have nicely formatted quiz question slides in your formatted PowerPoint file. These contain both the question and the possible answers. They do not include an indication of the correct answer.
This slide should be included in the transcript along with a heading above it labeling it as “Question #”. In other words, if it is the first question of the presentation it should be labeled “Question 1”. If it’s the 5th quiz question in the presentation, it would be “Question 5”. These labels are important for matching up questions in the transcript with the correct answers that you will place at the end of the transcript.
At the end of the transcript include the following for each quiz question:
- The question number label (“Question 2 Answer”)
- The question
- The Correct Answer
- The Feedback for the Correct Answer, if available
For accessibility reasons, these should be pasted in as text. Please do not use screenshots.
Representing Other Content
Storybook Player supports a lot of different things. For one, it has an HTML page type that can render just about anything a normal web page can. All other uncommon content should be included as screenshots in the transcript.
Notes that are under the main content area of the Storybook Presentation should be placed in the transcript. Any links should be presented as they are in the notes section. This means that any time text is made into a link, it should be created that way in the Word. When you export to PDF from Word your links should carry over and be clickable. Notes should be placed after the transcription text and be preceded by “Notes:” in bold. If the text is contained in a custom Widget section, then use the same heading used on that widget instead of “Notes:”.
Creating the Transcript
Once you are notified that 3PlayMedia is done transcribing you are ready to assemble the transcript. Our transcripts are formatted as the Storybook Page content paired with the transcribed audio. We also include representations of Quizzes and videos and other content in the transcript. Not all content will end up being transcribed, but it will at least have some indicator of what is on that Storybook Page.
Examples of the way storybook Pages are formatted is below:
We assemble transcripts in Microsoft word. Generally, the slide is placed on the page above the text transcription. Do not place the content of more than one Storybook page on a single transcript page. Transcript text overflowing onto the following pages is fine.
Once you are done formatting the transcript in Word and have saved your work in the transcription folder, then you are ready to export the transcript PDF for inclusion in the presentation.
The transcript is placed at the root of the Storybook presentation project folder next to the assets folder and the index.html file. It should be named the same as the project name. So if my presentation is smgt115_lesson1 then the transcript file will be named smgt115_lesson1.pdf. This fill will then be detected automatically by Storybook and download buttons will appear in the presentation on the splash screen and in the control bar.
Use this bundle of transcript templates to get started. It contains a template for each of our different programs. It also contains example content that is to be used as a reference to help you get started. All of this example content should be replaced or removed during transcript production. The header and footer are the only things you should not edit.
Storybook AssemblyBacking Up
Published on May 30, 2017 at 10:23:35 am CDT. Last modified on April 17, 2020 at 1:25:51 pm CDT.